Privacy Policy

So there appears to be some hysteria over the new GDPR legislation, which is basically the process in which businesses go about looking after the data we collate about you. I really don’t want to over complicate this or bore anyone, or myself for that matter, but I have to do the responsible thing and explain my part in all of this. I would like to think that I am a pretty responsible, easy going wife and mother, who also loves Marvel films, cheese and prosecco.  Whilst I don't take myself too seriously, I am a responsible business owner with morals and high standards. So here it is, Anesta Broad Photography’s GDPR compliant privacy policy:

This privacy policy is for this website – www.weddingsbyanesta.com – and governs the privacy of its visitors. It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act). This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.

THE DPA & GDPR May 2018

This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.

What personal data do you collect?

There is basic information that I have to ask for, otherwise I wouldn’t be able to do my job very well. I need your name, because it feels weird calling people sir, madam, Mr or Mrs.  Your mobile number so I can call you to arrange meetings and have a natter before your wedding day.  Your email address so I can communicate with you and lastly your postal address so I can send you the awesome things that you buy from me including your USB, prints and albums.

Contacting us

This website, www.weddingsbyanesta.com, collects private user data using the contact form which generates emails sent to anesta@anestabroadphotography.co.uk. The data from these forms is emailed to the address listed above and also stored on the website server. The website server is accessible by the website administrators for www.weddingsbyanesta.com at Squarespace. Squarespace never accesses or shares this data other than by request from Anesta Broad.  By completing the contact form you agree to Anesta Broad contacting you about Anesta Broad Photography’s photography services. Your contact information will be recorded and retained in a customer management system (CMS) and kept securely online in accordance with their privacy policy. Our computers need security passwords and/or codes to enter, so that’s a pretty good start to keeping your data safe. 

 You will not be added to any mailing lists and will only be contacted by Anesta Broad personally in relation to your enquiry. Your personal details will not be used for any marketing purposes nor will they be passed onto any third parties. They will be stored in the email generated by this contact form which will be filed in the email account for Anesta Broad Photography and can only be accessed by Anesta Broad Photography. If you wish to request for any email(s) containing your personal information to be deleted, please email anesta@anestabroadphotography.co.uk.

Email marketing

Email marketing messages sent after a visitor has supplied their contact information and specifically requested / consented to being added to the email mailing list may contain tracking beacons / tracked clickable links or similar server technologies in order to track reader activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data. 

Client galleries

Anesta Broad Photography creates a client gallery for each client to whom photos are delivered as part of the services contracted. Anesta Broad Photography’s client galleries are externally hosted by Zenfolio (prior to June 2021) and PicTime (post June 2021). Their privacy policy can be found here. To visit a Anesta Broad Photography client gallery you may be required to enter your first name and email address. This personal data (email address) will be stored within Zenfolio’s and Pictime’s system, on their servers and will be used to email you only with information relevant to the client gallery you have accessed. Any such emails sent to you will only be during the 12 month period for which the gallery is live.

Only Anesta Broad will have access to your personal data (email address) stored on Zenfolio’s and PicTime’s system on behalf of Anesta Broad Photography. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Zenfolio’s and PicTime’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Anesta Broad. If you wish to request for your personal data (email address) to be deleted from Zenfolio’s and PicTime’s servers, please email anesta@anestabroadphotography.co.uk.

External website links and third parties

Whilst we only look to include quality, safe and relevant external links, users are advised to observe caution before clicking any external web links mentioned throughout this website. We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Client data

We take care over the processes around looking after personal data stored on our physical systems. Anesta Broad Photography holds the following personal data of clients:

1.   Names
2.  Addresses (including email addresses)
3.  Phone numbers

Firstly, if you use the contact form on my website, the information you complete arrives to me as an email in my inbox. My computers need security passwords and/or codes to enter, so that’s a pretty good start to keep your data safe.  For those of you who book me (mini fist pump), I then use soft copy booking forms and running orders to collate your information, which is also stored on my password protected computers and Freeagent software to manage payments, which is a GDPR compliant company. I don’t ask for or hold any of your financial information. Quite frankly, I don’t need to know that stuff. Less is more and all that jazz. If you enquire, we chat and you don’t book, I tend to huff for a bit, eat too much cheese and then will delete your emails and personal data as it’s the right thing to do.

Client photographs are stored on my password protected computer and hard drives. I also keep a copy of your edited images with my online gallery supplier that is a company compliant with GDPR.

My website is https:// which makes it safer than those websites that start with http://, just another one of those techie things that is nice to know.

Clients captured in photographs

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Anesta Broad Photography will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests/attendees at events appear in photos taken by Anesta Broad Photography as a part of the visual recording of the event in photos. Guests/attendees captured in portraits or in group photos do so as part of the event and their rights are protected by Anesta Broad Photography as detailed in this privacy policy.

In terms of explicit GDPR compliance, clients and guests/attendees are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of guests/attendees when viewed as a form of processing personal data is necessary for the legitimate interests of Anesta Broad Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all event guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Clients are therefore requested to direct their guests/attendees to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

Social media policy and usage

We adopt a safe and responsible social media policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with, such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

Display of images

I often share my work on Instagram, Facebook, my own website, and twitter if I remember and third party photography/wedding websites, exhibitions, advertising, brochures and other such material, providing that the images used are used lawfully and without damage to Anesta Broad Photography’s client(s). The rights of the people captured in these photographs are protected by Anesta Broad Photography as detailed in this privacy policy. I often feel my business just would not exist if I could not do that. People need to see my work in order to instil confidence and trust. My couples are asked to opt into this clause in my contract. Remember, though, it is not compulsory. A very small number of couples over the years have needed to keep their images away from public eye due to the nature of their jobs or specific family dynamics. If you have any concerns about your images, then talk to me.

Blog commenting

I share weddings and shoots on the blog section on my website. I do this because I freaking love my job and am excited to share your awesome faces. People really enjoy being inspired and also being able share their weddings with colleagues, friends and family is pretty cool too. If you write a comment on my blog, then it is public. Everyone and their dog will be able to read it. So always keep your comments nice and clean, and don’t share anything personal like your bank card details!

Use of your data

The bottom line is that I don’t take advantage, I don’t do anything inappropriate or down right stupid with the information you share with me. I use your email address, telephone number or postal address as and when needed in a responsible manner. I don’t have marketing mailing lists or send newsletters as I literally don’t have the time and I don’t pass your data on to anyone else as that would be utterly wrong.

I will give your telephone number to my second shooter who works with me at your wedding because that is an important part of our contingency planning in case of an emergency on your wedding day.

I have a running order form that I ask you to complete prior to your wedding day. Again, it’s a critical tool that we need in order for us to do our job well. The form is stored on my computer and also on my password locked phone. Sometimes, wedding blogs, venues and magazines want to feature your awesome weddings and they will ask you to complete a questionnaire where the answers are shared on their public facing blogs. This is completely voluntary with no obligation, so the ball is in your court on that one.

Oooh and because I like to push my work to the limit, I sometimes enter photography competitions, but I only tend to submit images that you have already given permission for me to use.

Right of confirmation, access, rectification and erasure

If you are concerned about what information I have on you, then please talk to me. I can show you what data I currently have on you, and also give you the chance to correct anything. And if you need me to delete your data, just give me the nod.

All done! That’s it really! Happy days!

(Updated January 2022)